Project Management Workshop Proposal

COURSE OVERVIEW 

This 5-day Project Management Workshop is designed to give managers, project teams, and key staff a practical approach and systematic process for managing projects effectively and efficiently to achieve optimum business results. This approach combines technical and people skills integral to effective project management.  These project management skills will enable project managers and other professionals to manage projects on time, on budget and with the desired results. It also emphasizes practical applications to projects that managers and key employees are responsible for on-the-job.

During the training, coaching on cases and applications will help the participants address the actual projects they do at work. The process has been so effective in many organizations and has become the basis of many operational improvement programs.

COURSE OBJECTIVES
 
At the end of this workshop, participants will be able to:

1. Identify the key activities in the project life cycle;
2. Understand the value of the elements of project management;
3. Develop project’s procedures of definition, planning, and implementation as well as the guidance of the project team’s operations towards achieving all the agreed upon goals within the set scope, time, quality and budget standards;
4. Improve project management practices within the organization through best practices; 
5. Learn the practical guidelines, tools and techniques and refine our project management skills;
6. Adopt and apply the project management process to our work-related projects; 
7. Understand the factors that influence project management success; and,
8. Improve our people and leadership skills in projects.

 

Key Benefits From Attending This Course 
 
In this course, your organization will be able to:

• Have a common approach and language for defining, planning and implementing projects;
• Acquire methods to use a systematic process that can be integrated into the project management process of your organization; 
• Use a format for documenting project planning and implementation activities; and,
• Have an opportunity to begin using the project management tools and steps to their real-world projects.

In this course, your participants will be able to:

• Develop a project statement that focuses on the project goal;
• Define project objectives as criteria against which success will be measured;
• Create a work breakdown structure (WBS) to organize the major project tasks and accomplishments;
• Identify the resources needed with a possible initial cost estimate based on actual activities;
• Assign responsibilities which clearly defines who handles each project task;
• Understand the usefulness of network diagrams to estimate a realistic project timeline based the critical path; 
• Have a better view of a project’s calendar schedule using a bar chart; 
• Develop plans that deal with potential troubles if they occur;
• Monitor the progress of the project at every stage against planning charts and designs;
• Determine how to cope with changes during implementation and modify if necessary;
• Evaluate the project’s success based on achievement of objectives, schedules and budget;
• Close out the project by informing the stakeholders and the project team that all tasks and activities have been accomplished;
• Communicate expectations and offer clear feedback;
• Support and improve project team performance;
• Conduct effective project meetings.

 

METHODOLOGY

 (Learning approaches/strategies used to impart knowledge and skills to the participants)

 

This workshop will use a case study delivery approach to provide participants with a ‘hands-on’, multi-faceted and challenging learning experience. Participants will be actively engaged in progressing the project from conception to closure, and in building necessary documentation and communications tools in order to do so. 

 

This course will utilize a variety of proven adult learning techniques to ensure maximum understanding, comprehension and retention of the information presented. This includes discussions, case studies, presentations and exercises.

 

Essentially, we shall follow the analytical process and structured learning experiences in this project management workshop.  The process and steps are taught with demonstration and case studies that will trigger thinking and brainstorming essential to resolving issues.  Participants will work individually or in teams will to initiate the use of the process on their project-related situations.  Every team will also be given the opportunity to present their case resolutions during the workshop. 

 

PROJECT MANAGEMENT WORKSHOP SCHEDULE

 

	MODULES/ TOPICS	DESCRIPTION
DAY 1 AM	Introduction and Objectives Module 1: Introduction to Project Management  Origin of Projects What is a Project?  Project Management Defined Project Characteristics and Attributes Opening Case Exercise  The Project Management Process Overview  LUNCH	Background on how Project Management started and a better understanding of the process we need to follow for better results of achieving project success.
PM	Module 2: Definition Phase – Defining the Project Starting the Project – Writing a Project Goal Project Charter – Identifying Objectives Case Exercise Application to Own Project End day 1	Start your project off on the right foot. During this phase, the project is conceptualized in response to a project context and business case. The work of the project team (the project owner), with the assistance of the business leader/top management (project sponsor), is to clarify the purpose and requirements of the client, the company, and project stakeholders. Clarification requires a project definition—the project title or goal statement, the project objectives, the required work and the resources needed.
DAY 2 AM	Review day 1 and Day 2 Agenda Creating the Work Breakdown Structure (WBS) Case Exercise Application to Own Project Determining Required Resources  – Teach & demo  Application to Own Project LUNCH
PM	Module 3: Planning Phase – Preparing the Project Assigning tasks/ responsibilities Case Exercise – Using the RAM (Responsibility Assignment Matrix)  Application to Own Project	Planning is a systematic process for organizing the project tasks and schedules.  In this phase, the responsibilities are properly assigned to qualified individuals and teams.

 

	MODULES/ TOPICS	DESCRIPTION
	Organizing task sequence: Using PERT-CPM Case Exercise Application to Own Project End day 2	The sequence and duration of the tasks are organized and estimated to determine if the project can finish within the deadline.
DAY 3 AM	Review day 2 and Day 3 Agenda Module 3: Planning Phase – Preparing the Project Organizing task schedules Demo Teach Application to Own Project	The schedules of the tasks are also organized and estimated to determine if the project can finish within the deadline.
	Identifying risks  Demo Teach Application to Own Project LUNCH	More importantly, the potential troubles are anticipated to ensure preparedness of the project in dealing with problems
PM	Module 4:  Implementation Phase – Executing the Project Launching implementation Monitoring project performance Doing possible modifications	In this phase, the commitment to execute the project begins and project tasks are carefully executed, monitored until it is delivered.  Project modification may be considered should there be changes in any of the parameters that may have been unforeseen.
	Module 5:  Project Evaluation Phase Evaluation &  Closure Project Handover	This phase helps to understand why, when, and how to formally close a project.  Closing and evaluating involves assessment of process and outcomes of the project, evaluation of project success, and noting changes for future projects.  The final project outputs, with the required inspection, notice of acceptance, and other required documentations, are handed over to the project sponsor and users.

 

	MODULES/ TOPICS	DESCRIPTION
DAY 4 AM	Module 6:  Leading People in Projects The Project Manager Project Communication Skills Improving Project Team Performance Leading Successful Projects In The New Normal Module 7: Final Planning & Practice Presentations Finalizing of Actual Project Cases	Project leadership is critical during this pandemic times especially when we are handling a project team from different backgrounds.   Learn to maintain relationships and manage behavior and performance while the project tasks are being accomplished.   Each team finalizes their selected Project Goal Statements
PM	Module 7: Final Planning & Practice Presentations Finalizing Definition Phase Finalizing Planning Phase Finalizing Implementation & Evaluation Phase	Each team will finalize and present their:  Project Charter, WBS and Resource Requirements with corresponding costs and budget. RAM, PERT-CPM, Gantt Charts, Risk Analysis Project Launch, Monitoring (and Possible Modifications) Evaluation and Project Closing plus Handover
DAY 5 AM	Presentation of Completed Project Plans Team 1 Team 2 Team 3	Each team will present their completed project plans (submission and approval is optional)  Each team will give feedback on their course take-aways that can help them in their projects back on the job.
PM	Presentation of Completed Project Plans Team 4 Team 5
	Graduation End of Training