Duration 3 days – 21 hrs
Overview
A practical, compliance-focused program on end-to-end import/export in the Philippines—covering planning, contracts, Incoterms® 2020, customs valuation, HS classification, documentation, e-customs (BOC e2m), ASEAN Single Window, risk controls, and post-entry/export best practices. Real PH case studies (BOC, BIR, DTI/ExportDev, PEZA/BOI, FDA-regulated goods) and hands-on exercises ensure participants can confidently execute, audit, and continuously improve trade operations.
Objectives
- Map the end-to-end PH import/export process and stakeholders.
- Apply Incoterms® 2020 to allocate risks, costs, and documents correctly.
- Determine the correct HS code and compute duties, VAT, and fees using customs valuation methods.
- Prepare and quality-check BOC e2m entries (SAD) and documentary packets.
- Implement shipper/buyer screening, KYC, and trade sanctions controls.
- Use best practices for freight & logistics selection, container and cargo risk management.
- Set up internal SOPs, RACI, and controls to prevent penalties, delays, and leakage.
- Navigate special regimes (PEZA/BOI), bonded, and FDA-regulated goods basics.
- Manage post-entry (amendments, protests, audits) and export sales documentation & proof of zero-rating.
- Build a 90-day improvement plan for their company’s trade operations.
Audience
- Import/Export, Logistics, and Supply Chain teams
- Finance/Accounting (AP/AR, tax, audit), Compliance/Legal, Procurement, Sales Ops
- SME owners, first-time traders, and startup operations managers
Pre- requisites
- None required; helpful: basic Excel and business math, familiarity with purchasing or logistics.
Course Content
Foundations & Import Essentials
Trade Landscape (PH) & Stakeholders
- Roles: Importer/Exporter, Customs Broker, Forwarder, Consolidator, Trucker, Bank
- Government touchpoints: BOC (AMO, Piers/NAIA), BIR, DTI/Export Dev, PEZA/BOI, FDA (for regulated goods)
- Flow overview: pre-entry → entry → examination/release → post-entry
Incoterms® 2020 in Practice
- Cost/risk/document split; choosing terms by product, route, and leverage
- Common PH pitfalls (EXW/FOB misuse in containerized trade)
- Exercise: Select the right Incoterm for 4 real-world scenarios
HS Classification & Customs Valuation
- PH Tariff structure, HS/ASEAN Harmonization basics
- Valuation methods (Transaction value to fallbacks), assists & related-party issues
- Workshop: Classify 5 products; compute estimated duties, VAT, and fees
Pre-Import Compliance & Documentation
- Importer accreditation (BOC AMO), BIR registration basics
- Supplier due diligence, sanctions screening, AML/KYC tie-ins
- Commercial documents: invoice, packing list, transport docs, insurance, COO, permits
- Regulated goods overview: FDA/LTO & CPR (high level)
Logistics & Risk Management
- Mode & route selection; FCL/LCL; lead-time & demurrage/detention math
- Cargo insurance essentials; container and seal integrity; loss/damage handling
- Vendor scorecards & KPIs (OTIF, dwell time, document accuracy)
Import Execution, Post-Entry & Export Playbook
BOC e-Customs (e2m) & Entry Filing
- Data elements of SAD, common error codes, holds, x-ray/exam pathways
- Payment options, release, gatepass, truck-out; coordinating with brokers
- Lab: Walkthrough of an entry case (from arrival notice to release)
Taxes, Incentives & Special Regimes (Overview)
- VAT treatment, zero-rating basics for exporters (evidence & documentation)
- PEZA/BOI interactions (high-level), bonded options (conceptual)
- Landed cost model template for purchasing decisions
Post-Entry & Audit Readiness
- Amendments, refunds, protests (overview)
- Recordkeeping standards, audit trail, reconciliation with finance
- SOP & RACI building: maker-checker, document control, exception handling
Export Best Practices (PH)
- Export registration touchpoints, buyer screening & AML/sanctions
- Export documentation pack: sales contract, CI/PL, BL/AWB, COO/Form D (ASEAN), permits if applicable
- ASEAN Single Window/ACDD concept; proof of export; freight & carrier selection
- Exercise: Build an export doc checklist by Incoterm and payment term
Payments & Trade Finance
- Open account vs. advance vs. collections, LCs (essentials only)
- Bank charges, discrepancies, UCP600 (conceptual), FX and hedging basics
