Duration 2 days – 14 hrs
Overview
This 2-day beginner to intermediate-level course provides a complete guide to import and export documentation processes and hands-on familiarity with the BESA Online PTAP system (Philippine Trade Automation Platform). Participants will learn the essential documents and regulatory requirements for international trade, with a strong focus on customs compliance, error reduction, and Philippine-specific trade systems.
The course includes practical walkthroughs and simplified guides to navigating BESA Online, understanding key acronyms (e.g., IEIRD, CEIRD, E-TRACC), and avoiding common mistakes in system use and documentation handling.
Objectives
- Identify and prepare essential import and export documents
- Understand the role of each document in international shipping and customs clearance
- Apply Philippine-specific trade and customs regulations
- Navigate the BESA Online PTAP system confidently
- Interpret commonly used acronyms in the BESA/PTAP platform
- Reduce documentation errors and minimize delays in cross-border trade
- Improve documentation workflow and ensure regulatory compliance
Audience
- Import/Export Officers and Logistics Staff
- Trade Compliance Specialists
- Customs Brokers and Freight Forwarders
- Business Owners and SMEs engaged in trade
- Warehouse or Operations Supervisors handling export/import
- New employees in trade documentation roles
Pre- requisites
- No prior experience in BESA Online is required
- Basic knowledge of trade/logistics is helpful but not mandatory
Course Content
Day 1: Import & Export Documentation Essentials
Module 1: Introduction to Trade Documentation
- Overview of global and Philippine trade documentation
- Role of documentation in successful cross-border trade
Module 2: Key Import/Export Documents
- Commercial Invoice
- Packing List
- Bill of Lading (B/L) / Airway Bill (AWB)
- Certificate of Origin
- Import/Export Licenses
- Insurance Certificate
Module 3: Philippine Regulatory Framework
- Bureau of Customs (BOC) procedures
- Import/export permits and licensing
- Understanding trade agreements and tariff codes
Module 4: Risk Management and Customs Compliance
- HS Codes and Product Classification
- Duties, taxes, and valuation principles
- Reducing documentation errors and penalties
Module 5: Documentation Best Practices
- Coordination for air, sea, and land transport
- Tips for avoiding common document discrepancies
- Managing timelines and audit-readiness
Day 2: BESA Online PTAP System for Beginners
Module 6: BESA Online Platform Overview
- What is BESA Online?
- Relationship to BOC and Philippine trade processing
Module 7: Understanding Key Acronyms in the PTAP System
- IEIRD, CEIRD, E-TRACC, SGL, etc.
- Where and how they appear in BESA Online
Module 8: Creating and Managing an Account
- Step-by-step BESA Online account registration
- Setting up company/user profiles
Module 9: Basic Navigation and Use
- Uploading documentation
- Checking permit status and application flow
- Troubleshooting common issues
Module 10: Practical Demonstration & Exercises
- Walkthrough: Filing a basic application in BESA
- Exercise: Matching documents to online inputs
- Sample scenario: Correcting rejected submissions
