Google Workspace with Gemini AI Fundamentals Overview

This introductory course provides participants with the essential knowledge and practical skills needed to use Google Workspace applications effectively with Gemini AI. Participants will learn the fundamentals of Google Drive, Docs, Sheets, and Slides while exploring how Gemini can support content creation, summarization, data organization, presentation development, and everyday productivity.

The course also introduces prompt-writing fundamentals, responsible AI practices, and techniques for reviewing and improving AI-generated content. It is designed for beginners who want to combine Google Workspace basics with practical generative AI capabilities.

 

Duration 2 Days – 14 hrs.

 

Objectives

• Explain the purpose and key features of Google Workspace.
• Navigate the Google Workspace environment and access its core applications.
• Organize, manage, search, and share files using Google Drive.
• Create, format, edit, and collaborate on documents using Google Docs.
• Create and manage basic spreadsheets using Google Sheets.
• Develop clear and professional presentations using Google Slides.
• Explain the fundamentals and capabilities of Gemini AI.
• Write clear and effective prompts using appropriate context, instructions, and output requirements.
• Use Gemini to draft, summarize, rewrite, organize, and refine content.
• Apply Gemini capabilities to common tasks in Docs, Sheets, and Slides.
• Review AI-generated outputs for accuracy, relevance, quality, and potential bias.
• Apply responsible practices when handling confidential information and AI-generated content.

  

Target Audience 

• Beginners and new users of Google Workspace
• Administrative and office support personnel
• Business professionals and corporate employees
• Managers, supervisors, and team leaders
• Educators and training personnel
• Sales, marketing, and customer service staff
• Project coordinators and team members
• Individuals interested in improving productivity with Gemini AI
• Anyone who wants to use Google Workspace and generative AI more effectively

 

Prerequisites 

• Basic computer and internet navigation skills
• Basic familiarity with web browsers
• An active Google account
• Access to Google Drive, Docs, Sheets, and Slides
• Access to Gemini or eligible Gemini features in Google Workspace
• A laptop or desktop computer with a stable internet connection

• No previous experience with artificial intelligence or advanced Google Workspace features is required.

 

Course Outline 

Day 1: Google Workspace, Gemini AI, Drive, and Docs Fundamentals

Module 1: Introduction to Google Workspace

• Overview of Google Workspace
• Accessing and navigating Google Workspace applications
• Understanding the Google Workspace interface
• Switching between Workspace applications
• Managing basic Google account and application settings
• Understanding cloud-based productivity and collaboration

 Module 2: Google Drive Fundamentals

• Understanding My Drive and Shared Drives
• Creating folders and organizing files
• Uploading, creating, moving, renaming, and deleting files
• Searching, filtering, and locating content
• Previewing files and viewing file details
• Sharing files and folders
• Understanding viewer, commenter, and editor permissions
• Managing links and access settings
• Viewing file activity and version history
• Applying safe file-sharing practices

 Module 3: Introduction to Gemini AI

• Understanding generative artificial intelligence
• Overview of Gemini and Gemini for Google Workspace
• Common business and workplace use cases
• Understanding the capabilities and limitations of Gemini
• Recognizing inaccurate or incomplete AI-generated information
• Reviewing outputs for relevance, accuracy, and bias
• Protecting confidential and sensitive information
• Applying responsible AI practices

 Module 4: Prompting Fundamentals

• Understanding prompts and AI-generated responses
• Defining a clear task or goal
• Providing context and relevant background information
• Assigning an appropriate role or perspective
• Specifying the desired format, tone, length, and audience
• Adding examples and constraints
• Refining prompts through follow-up instructions
• Comparing weak and effective prompts
• Creating reusable prompt patterns for common tasks

 Module 5: Google Docs Fundamentals with Gemini

• Creating and naming documents
• Entering, editing, and formatting text
• Using headings, lists, tables, links, and images
• Configuring document pages and layouts
• Using spelling and grammar tools
• Sharing documents and collaborating with others
• Adding comments, suggestions, and action items
• Using version history
• Using Gemini to draft and improve content
• Summarizing document content
• Rewriting text for tone, clarity, or brevity
• Brainstorming ideas and creating structured outlines
• Reviewing and validating AI-generated text

  

Day 2: Google Sheets, Slides, and Integrated Gemini Workflows

Module 6: Google Sheets Fundamentals

• Understanding spreadsheets, worksheets, rows, columns, and cells
• Creating and organizing spreadsheets
• Entering and editing data
• Formatting cells, text, numbers, dates, and tables
• Sorting and filtering data
• Using basic formulas and functions
• Working with SUM, AVERAGE, MIN, MAX, and COUNT
• Creating basic charts
• Sharing spreadsheets and collaborating with others
• Using comments and version history

 Module 7: Using Gemini with Google Sheets

• Using Gemini to organize and structure information
• Generating ideas for tables, trackers, and data layouts
• Requesting assistance with basic formulas
• Summarizing and interpreting spreadsheet information
• Identifying patterns and trends in data
• Creating written insights from spreadsheet content
• Improving prompts for more useful data-related responses
• Verifying formulas, calculations, and AI-generated insights
• Avoiding unsupported conclusions and data privacy risks

Module 8: Google Slides Fundamentals

• Creating and naming presentations
• Understanding themes, layouts, and slide structures
• Adding and formatting text
• Inserting images, shapes, tables, charts, and diagrams
• Organizing and rearranging slides
• Applying consistent visual formatting
• Adding transitions and basic animations
• Adding speaker notes
• Sharing presentations and collaborating with others
• Preparing and presenting a slide show

 Module 9: Using Gemini with Google Slides

• Brainstorming presentation topics and ideas
• Creating presentation outlines
• Generating slide titles and key messages
• Summarizing lengthy content into concise slide text
• Rewriting content for different audiences
• Developing speaker notes and talking points
• Generating ideas for visuals and presentation structure
• Improving clarity, flow, and consistency
• Reviewing AI-generated presentation content

 Module 10: Integrated Google Workspace and Gemini Productivity

• Moving content between Drive, Docs, Sheets, and Slides
• Organizing AI-assisted work in Google Drive
• Converting document content into presentation outlines
• Using spreadsheet information to develop summaries and slides
• Creating reusable prompts for routine workplace tasks
• Refining outputs through iterative prompting
• Checking facts, calculations, tone, and formatting
• Applying responsible AI and information-sharing practices
• Building an efficient Google Workspace and Gemini workflow